There’s no question that in today’s online world you need to make sure that your company knows how to keep its information secure. Aside from headline issues like corporate espionage, there are always issues with hackers, malware, or simply having information leaked that shouldn’t be brought up outside the company. While modern company information security can seem a little bit overwhelming to some people, breaking it down into a few important steps can make the difference.
Emphasize Proper Password Use
This is a huge issue. Not only should there be some serious password protection to get into any part of your website or hosting, but each employee should have his own password to get into their mail, web account, or anything else where sensitive information might be stored online.
There should be a password for each step, and these different passwords need to follow certain safety precautions:
- The passwords should not be the same
- Every password should have letters, numbers, a capital letter, and special characters
- Longer is better for passwords
- Never record passwords online
Corporate Email Spam Filters
Having high quality spam filters are required to prevent phishing emails from coming through. There are many online tools for malware, hackers, and other troublemakers to get information they shouldn’t have or the ability to screw up a company’s system. A powerful spam filter is critical to minimizing the potential for this, and this needs to be paired with training for individuals.
Training for Dealing with Spam or “Strange” Inbound Calls
A chain is only as effective as its weakest link. Some spam is going to slip through and there are always chances of phone calls from strange or blocked numbers where someone tries to break through security through an employee or by manipulating an employee for that matter.
The best way to handle this is by making security training part of the initial orientation for inbound calls. Make sure each of your employees knows what information should never be released and how to handle reporting when a potential strange call or spam phishing attempt takes place.
You need to have solid protocols in place on how to deal with these situations and then train your employees to do just that. A little bit of upfront effort can help keep your information secure and clear policies help make sure that it stays and works for all .
Shredding of Documents
Sometimes the old school way of doing things is simply the best way to go. Shredding documents that you don’t want getting out and making it a practice for all papers to be shredded before being collected and thrown away can ensure that no important information is gathered via hastily written notes or other non official papers. There are so many ways where information can leak out and a few shredders are a good way to make sure it doesn’t happen out of carelessness.
If you follow these tips and rely on improving the procedures considering all the upcoming scenarios at stake, information security for your company will never be a serious obstacle again.